Data is valuable, but it also involves major responsibilities in the financial sector. The requirements for data storage and privacy are becoming increasingly stringent, and supervisors such as Stichting Toetsing (STV) are closely monitoring. Organizations that do not have their data retention in order are at risk of severe sanctions.
The Dutch insurer Lifetri decided to proactively work on its data retention policy, in view of the DNB Good Practice 2023 and the upcoming DORA legislation. Although the topic had been on the agenda for some time, now was the time to take concrete steps.
TeamValue is all about efficiency. That's why we chose to make the most of existing resources, complemented by one strategic addition: Microsoft Purview. As a Microsoft partner, we know this powerful tool inside out, and it seamlessly meets Lifetri's data retention needs.
Within just eight weeks, we managed to provide insight into and classify all data. This result was only possible thanks to the intensive cooperation with Lifetri.
Our approach
Making all data transparent
First step? Getting a grip on all unstructured data. What data does Lifetri have? What should be done with it? And how do we store them in a structured way?
To answer these questions, we started with a thorough Purview scan, followed by qualitative interviews with key figures within the organization. This gave us a complete picture of the data situation and the challenges surrounding data retention policy.
A structured project approach
After the analysis phase, we developed a concrete project approach with a clear change plan. We knew: data is always moving. New data comes in every day and should not be mixed with data that has already been cleaned.
That is why we have set up processes to process new data in the right way. We've made sure employees know exactly how to manage data in line with policy.
A retention policy that works for Lifetri Group
At TeamValue, we first look at what is already available and build on that to arrive at a smart and sustainable solution. Based on the scan, we then implemented Microsoft Purview to effectively set up the data retention policy.
- Automatic retention rules and automated classification
- Efficient archiving and deletion without additional manual work
- Clear business reports
A sustainable way of work
A successful data retention policy is not only about technology, but also about awareness and behavioral change. That's why we helped Lifetri set up a way of work that lasts, so that data is structurally processed properly. We provided targeted awareness training to all stakeholders so that they could share knowledge within their departments.
“In the land of the blind, Teamvalue brought back sight — clarity in our complex data structures, quickly and without hassle.”
Jeroen de Ruiter, Head of IT,] Lifetri (2025)
The result
- Data control fully in control of the data within 8 weeks
- Seamless integration without disrupting existing processes
- Smart automation for fewer risks and greater compliance
- Awareness and behavioral change among employees
- A future-proof data retention policy without having to be complex
This is the first project completed by an external supplier within the agreed time and budget. I'm impressed.”
Former CEO of Lifetri Group (2024)
